Availability and time off

For everyone1 min readUpdated Oct 30, 2026

Each worker tells each company when they can work. Managers see it when they book, and approve time off in Requests.

Step 1: Set your usual week

In the company, open Menu → Availability. It is only for that company.

For each day of your usual week choose All day, Hours (from and to) or Off.

Someone who sets nothing can be booked any day. One Save at the bottom saves the week, the days and your hours cap together.

The Availability screen with the usual week, each day set to All day, Hours or Off — Your usual week, for this company.

Step 2: Mark the days you can’t work

Tap a day on the calendar to mark it Can’t work or Only hours; tap it again to clear it. A marked day counts instead of your usual week.
Cap my hours stops the company booking you past the hours you choose.

The calendar of days you can’t work, approved time off and Cap my hours — Days you can’t work, and your hours cap.

Step 3: Ask for time off

Open Menu → My requests → New request and choose Time-Off (or Vacation, or Leave of Absence).
Pick the first and last day off, add a note if you like, and tap Submit request.

The New request screen with Time-Off chosen, the first and last day off and Submit request — A time-off request goes to the people who handle scheduling.

Step 4: Approve it (managers)

The request lands in Menu → Requests.

Tap Approve or Decline. Approved days count as days they can’t work.

Booking them on those days then shows, for example, “Priya is on approved time off Nov 7–8”. Shifts they already hold that week are not removed, so check them and find cover.

A pending time-off request with the dates, the reason and Approve and Decline — Time off, waiting in Requests.

Good to know

Under Menu → Rules → Availability enforcement, Warn (the default) lets you Book anyway after it tells you why; Block refuses it.
You see each person’s availability and upcoming days off in their profile (Menu → Employees, tap the person).