Free weekly crew timesheet template

If your crew still lives in a spreadsheet, start here. Download a clean weekly timesheet you can print or fill on a laptop. No account. No trial clock. When spreadsheets stop keeping up with shifting posts and late clock-outs, Ur Timesheet is ready: schedule the shift, clock the crew in, and export a payroll-ready sheet.

What you get in the download

• A weekly crew timesheet laid out for day-by-day hours
• Columns that work for crew leads: name, role or post, date, in, out, break, total hours, notes
• An Excel file you can edit, and a PDF you can print and fill by hand
• Space for a supervisor sign-off and a simple overtime or double-time note (you decide the rules)

How to use the sheet this week

1. List every person on the crew for the week.
2. Enter clock-in and clock-out times as the shifts wrap.
3. Total hours per person, then total the week.
4. Have a lead sign off before you send hours to payroll or your client.
5. Keep one copy for your records.

This sheet is honest about what it is: a solid weekly log. It will not text open shifts, catch a double booking, or push live hours to a phone. That is where the app comes in.

When a spreadsheet is enough

Small crews, one site, and a quiet week can run fine on Excel. If that is you, take the file and run your week. We would rather you have a clean sheet than a signup you do not need yet.

When it is time to move off the spreadsheet

You will feel it when:

• Posts and venues change every night
• People clock in from different gates or job sites
• You are retyping hours into a second file for payroll
• Clients ask for a clearer timesheet than a shared drive folder
• Open or emergency shifts land after the roster is already set

Ur Timesheet is built for that next step: shift scheduling and timesheets for crews, with clock-in by tap, QR badge, or GPS geofence, live timesheets, and payroll-ready export as CSV, Excel, or PDF.